Fire Safety Logbooks Australia – AS 1851 Routine Service Records
Practical Fire Logbooks Designed for Clear, Efficient and Reliable Record Keeping
Fire protection servicing involves much more than completing an inspection. Each routine service visit can require technicians to record test results, measurements, defects, corrective actions, equipment details and signatures in a way that remains clear and traceable over time.
That is why a well-designed fire logbook matters.
At Fire Factory Australia, we are a leading Australian manufacturer and supplier of professional fire safety logbooks, providing a comprehensive range of purpose-designed service record solutions for the Australian fire protection industry.
With experience in the fire protection industry since 2004, our fire safety logbooks have been carefully developed with a strong focus on accuracy, practical use, clear layouts, efficient recording and sufficient space for the information technicians need on site.
Many of our professional fire protection logbooks are designed around the applicable requirements of AS 1851—2012 Routine service of fire protection systems and equipment (Incorporating Amendment No. 1).
Whether you are searching for a fire logbook, AS 1851 logbook, fire service logbook, routine service logbook, fire safety service record or a logbook for a specific fire protection system, Fire Factory Australia provides one of the most comprehensive ranges of dedicated fire safety logbooks in Australia.
What Is an AS 1851 Fire Logbook?
A fire logbook provides a physical record of inspection, testing, preventive maintenance, survey activities and other applicable routine service information relating to fire protection systems and equipment.
AS 1851—2012 establishes routine service requirements for many types of fire protection systems and requires applicable activities and results to be documented.
The Standard covers systems ranging from automatic sprinklers and fire pumps to hydrants, water tanks, detection systems, special hazard systems, portable fire equipment, passive fire and fire and smoke control features of mechanical services.
The Fire Factory Australia range has therefore been divided into system-specific fire logbooks, rather than attempting to place every possible fire protection system into one oversized and difficult-to-use document.
This allows technicians and service providers to select the service logbook relevant to the system being maintained.
Why the Design of a Fire Service Logbook Matters
A routine service record needs to be detailed enough to capture the required information without making everyday servicing unnecessarily difficult.
A logbook with poorly organised information, limited writing space or unclear service intervals can make record keeping slower and increase the chance that information is difficult to interpret later.
The Fire Factory Australia logbook range has been developed around several practical priorities.
Clear and Easy-to-Follow Service Records
Service activities are organised by the relevant system and routine service frequency wherever applicable.
Instead of presenting technicians with large blocks of technical information, service activities are arranged into structured schedules with clear areas for recording outcomes.
Many of the logbooks use familiar fields such as:
Pass | Fail | N/A
together with dedicated areas for:
Results | Comments | Defect Type | Corrective Action | Completed Repairs
For example, the Fire Factory Special Hazard Fire Suppression Systems Logbook provides dedicated Pass/Fail/N/A service schedules together with areas for defects, results, comments, corrective actions and completed repairs.
Enough Space for Real Service Information
One of the priorities when designing the Fire Factory Australia fire service logbooks has been providing useful recording space rather than simply fitting the maximum amount of information onto each page.
Different fire systems require different information.
A fire pump technician may need to record:
- suction pressure
- discharge pressure
- starting pressures
- pump flow
- run time
- engine or motor information
- battery test information
The pumpset logbooks therefore include dedicated measurement fields instead of relying entirely on a general comments box. The combined Sprinkler & Hydrant Pumps Logbook, for example, includes dedicated fields for flow, suction and discharge pressure and other pump test measurements.
Other systems require different information. Passive fire service records may require asset numbers, while Mechanical Services records may need equipment IDs, locations, system zones and design or functional information.
The Mechanical Services Logbook therefore includes an Equipment / Plant Register covering equipment such as supply, return and exhaust fans, fire dampers, smoke dampers, smoke exhaust fans, smoke curtains, motor control centres and other fire and smoke control equipment.
The result is a family of purpose-designed service logbooks, rather than one generic form being used for every fire system.
Designed to Make Fire Service Records Easier to Understand
Fire protection documentation is technical by nature, but the physical record does not need to be unnecessarily difficult to use.
Our goal when developing these logbooks has been to keep the applicable service information compact, structured and readable, while retaining the fields technicians need to document their work.
Clear headings separate different service frequencies and system types. Measurement fields are positioned near the service activity they relate to, and defect recording areas are kept readily accessible.
This approach is particularly useful when a building contains several fire protection systems and service records need to be reviewed by different people over the life of the building.
Those users may include:
- fire protection technicians
- fire service companies
- facility managers
- building managers
- strata managers
- building owners
- fire safety practitioners
- future service contractors
A good routine service record should make it easier for the next person opening the logbook to understand what was inspected, what result was obtained and whether a defect or corrective action was recorded.
AS 1851 Fire Logbooks for Different Fire Protection Systems
Fire Factory Australia provides dedicated fire safety logbooks and routine service records for a wide range of fire systems.
Fire Detection and Alarm Systems Logbook
Fire Detection and Alarm Systems Logbook
Designed for fire detection and alarm system routine service records under the applicable requirements of AS 1851—2012 Section 6.
The logbook provides structured service records for activities relating to fire detection and alarm equipment, including panels, alarm functions, warning interfaces and associated equipment.
The Fire Factory version includes dedicated areas for site information, service provider details, technician information and service results.
Emergency Warning & Intercom Systems Logbook
Emergency Warning & Intercom Systems Logbook
A dedicated Emergency Warning and Intercom Systems service logbook covering the applicable Section 6 routine service records.
The product separates Emergency Warning and Intercom servicing into a dedicated logbook for sites where those records need to be managed independently.
Combined Fire Detection, Alarm, Emergency Warning & Intercom Systems Logbook
Fire Detection & Alarm Systems and Emergency Warning & Intercom Systems Logbook
For sites where these related systems are serviced together, Fire Factory Australia also provides a combined fire detection, alarm, emergency warning and intercom system logbook.
The combined format brings related service records into one physical document while still maintaining separate structured service schedules.
Automatic Fire Sprinkler System – Wet Pipe & Jacking Pump Logbook
Wet Pipe Sprinkler & Jacking Pump Logbook
Designed for applicable wet pipe automatic fire sprinkler system routine service records together with jacking pump records.
The logbook provides dedicated sections for sprinkler inspection and testing as well as pump-related readings such as cut-in and cut-out pressures.
Dry-Pipe, Pre-Action, Deluge & Water Spray Fire Sprinkler Logbook
Dry-Pipe / Pre-Action, Deluge & Water Spray Logbook
This dedicated sprinkler service logbook is designed for the additional routine service requirements associated with:
Dry-Pipe Systems | Pre-Action Systems | Deluge Systems | Water Spray Systems
The product also identifies where applicable wet-pipe routine service records need to be completed separately, helping keep related servicing requirements clear rather than duplicating them unnecessarily.
Fire Pumpset Logbooks
Sprinkler & Hydrant Pumps and Jacking Pumps Logbook
Fire Factory Australia provides multiple fire pump logbook configurations, including:
Diesel Fire Pumps | Electric Fire Pumps | Combined Diesel & Electric Pump Records
These logbooks include dedicated areas for the operating measurements required during pumpset routine servicing.
The Diesel Pumpset Logbook, for example, provides fields for starting pressure, run time, suction and discharge pressures, engine operating information and battery records.
This allows technicians to record important pump performance information directly beside the relevant routine service schedule.
Fire Hydrant Systems & Jacking Pumps Logbook
Fire Hydrant Systems & Jacking Pumps Logbook
Designed for applicable fire hydrant routine service records together with jacking pump activities.
The logbook includes dedicated areas for starting pressures and other service information associated with the hydrant water supply and pumps.
Hose Reel & Jacking Pumps Logbook
Hose Reel & Jacking Pumps Logbook
A dedicated service logbook for sites using fire hose reel systems with associated jacking pumps.
The jacking pump records include dedicated fields for pump cut-in and cut-out pressure, together with Pass / Fail / N/A recording and defect information.
Water Storage Tanks Logbook
Designed for routine service records relating to water storage tanks for fire protection systems under AS 1851—2012 Section 5.
The logbook covers applicable records relating to water level, water level indicators, pressure tanks, float valves, tank condition, liners, structural components, cleaning and other water tank service activities.
Dedicated spaces are provided for pressure readings and defect recording rather than forcing this information into a generic field.
Special Hazard Fire Suppression Systems Logbook
Special Hazard Fire Suppression Systems Logbook
Designed for applicable routine service records under AS 1851—2012 Section 7.
Special hazard systems can require information relating to suppression agent containers, detection and control equipment, discharge systems, nozzles, valves, protected hazards and other specialist equipment.
The Fire Factory logbook provides structured areas for these activities and for recording relevant measurements and results.
Fire Extinguisher, Fire Hose Reel, Fire Blanket & Lay Flat Hose Logbook
The Routine Service Logbook – Delivery Lay Flat Hose, Fire Hose Reels, Fire Extinguishers & Fire Blanketscombines four common fire equipment categories into one practical service record.
It covers applicable records relating to:
Delivery Lay Flat Fire Hose – Section 8
Fire Hose Reels – Section 9
Portable & Wheeled Fire Extinguishers – Section 10
Fire Blankets – Section 11
The product includes dedicated service schedules rather than requiring four separate books for these commonly serviced equipment categories. Its service pages include activities such as delivery hose inspection and pressure testing as well as applicable hose reel and portable fire equipment records.
This makes it particularly useful for contractors looking for a combined fire extinguisher logbook, fire hose reel logbook, fire blanket service record or general portable fire equipment logbook.
Passive Fire Logbook
The Passive Fire Logbook provides structured service records for applicable passive fire and smoke systems under AS 1851—2012 Section 12.
The logbook covers areas such as:
Fire & Smoke Barriers | Fire-Rated Walls, Floors & Ceilings | Service Penetrations | Control Joints | Fire Doors | Smoke Doors | Fire Shutters | Fire-Rated Glazing | Structural Fire Protection | Fire-Protected Air Ducts
The physical service pages provide dedicated areas for Asset Number, Results, Comments, Corrective Action and Completed Repairs, which is particularly useful on sites containing large numbers of passive fire assets.
Mechanical Services – Fire & Smoke Control Features Logbook
The Mechanical Services Logbook – Fire & Smoke Control Features is designed around applicable routine service requirements of AS 1851—2012 Section 13.
It covers fire and smoke control features such as:
Fans | Fire Dampers | Smoke Dampers | Smoke Exhaust Systems | Smoke Control Systems | Exit Pressurisation | Fire & Smoke Curtains | Motor Control Centres | Main Switchboards | VFIs | Automatic Smoke and Heat Vents
Because Mechanical Services can involve many individual plant items, the logbook includes a dedicated Equipment / Plant Register and fields for identifying the relevant system, location and reference documentation.
It also provides space for functionality and performance-related records, reflecting the distinction made within Section 13 between simply confirming equipment operation and recording measurable system performance.
Fire Logbooks Designed Around the Information Technicians Need
Although different systems require different testing and measurements, Fire Factory Australia’s fire safety logbooks follow a consistent overall philosophy.
Service records commonly include fields such as:
Site Name
Site Address
Site ID
System Location
Work Order Number
Report Number
Service Provider
Date
Technician Name
Licence Number
Technician Signature
Client Name and Signature
The record layouts then provide the system-specific inspection or test requirements together with appropriate result fields.
For many products, defect records include:
Item Number | Defect Type | Results / Comments | Corrective Action | Completed Repairs
This consistent approach helps technicians move between different Fire Factory logbooks without having to learn a completely different recording format each time.
Clear Records for Pass, Fail and N/A Results
Many Fire Factory Australia routine service logbooks use dedicated Pass / Fail / N/A fields alongside the service activity.
This provides a straightforward way to record the outcome of each applicable inspection or test while retaining space for further information where required.
Where an issue is identified, technicians can then use the corresponding defect, comments and corrective action area to provide additional details.
The intention is to keep the primary routine service record easy to scan, while still giving technicians enough room to document exceptions and repairs.
Compact Without Removing Important Recording Space
A smaller, more practical logbook should not mean removing the information technicians need.
Our approach has been to reduce unnecessary repetition while creating dedicated spaces where specific values genuinely need to be recorded.
For example:
Pump logbooks provide specific pressure, flow and battery fields.
Water storage tank records provide dedicated pressure and alarm fields.
Passive Fire records provide asset-based result tables.
Mechanical Services provides equipment registers and system-specific performance recording.
Special Hazard service records provide fields for agent container measurements and other system information.
This allows each fire service logbook to remain practical while still providing meaningful recording areas for its particular fire protection system.
Fire Service Records, Defects and Corrective Actions
Routine service is not simply a checklist.
A useful fire service record also needs to show what happened when a problem was identified.
For this reason, Fire Factory Australia logbooks commonly provide dedicated areas for:
Defect Type
Results / Comments
Corrective Action
Completed Repairs
This helps create a more useful service history because future technicians can see not only whether an item failed, but also what was observed and what action was recorded.
Why Physical Fire Logbooks Still Matter in NSW
Physical fire logbooks have become particularly important following changes to fire safety maintenance requirements in New South Wales.
From 13 February 2026, applicable essential fire safety measures in new and existing Class 1b and Class 2 to Class 9 buildings in NSW must be inspected and tested in accordance with AS 1851—2012 unless the relevant maintenance activity is addressed by a Performance Solution.
The NSW Government also states that building owners must retain prescribed AS 1851 service records for at least seven years and make them available for inspection.
Most importantly for physical logbooks, current NSW Government guidance states that a hardcopy logbook must be left on site after testing and that an electronic recording system does not currently replace that physical logbook.
For current regulatory information, refer to the NSW Government – Building Fire Safety Requirements under AS 1851—2012 and the NSW Government Good Practice Guide for implementing AS 1851—2012.
AS 1851 Does Not Cover Every Building Fire Safety Record
It is important to distinguish between AS 1851 fire protection logbooks and logbooks for other building safety systems.
For example, Fire Factory Australia also supplies an Emergency and Exit Lighting Maintenance Logbook.
However, current NSW Government guidance specifically identifies emergency exit lighting as an example of a fire safety measure that is not covered by AS 1851—2012. Those systems need to be maintained to the applicable requirements relevant to that measure rather than being incorrectly treated as an AS 1851 system.
Keeping this distinction clear helps ensure customers select the correct maintenance logbook and service record for the equipment being serviced.
Who Are Fire Factory Australia Logbooks Designed For?
Our fire safety logbooks are intended for organisations and professionals responsible for maintaining clear fire protection service records, including:
- fire protection contractors
- fire system technicians
- service companies
- facility managers
- building managers
- strata and property managers
- owners corporations
- fire safety practitioners
- building owners responsible for fire safety documentation
The actual inspection, testing, maintenance and assessment work must still be carried out by persons with the appropriate competency, licences or qualifications required for the work being performed.
Using a well-designed logbook does not itself make a building or fire protection system compliant.
The purpose of the logbook is to provide a structured and practical record of the applicable service work.
Fire Logbooks Available Across Australia
Fire Factory Australia supplies fire logbooks and service record books for customers throughout Australia.
AS 1851 is an Australian Standard, although its regulatory adoption and application can differ between states and territories. Customers should always confirm the regulatory requirements applying to the building and jurisdiction in which the service work is performed.
Frequently Asked Questions
What is a fire logbook?
A fire logbook is a record used to document applicable inspection, testing, preventive maintenance and other routine service activities for fire protection systems or equipment.
What is an AS 1851 logbook?
An AS 1851 logbook is a routine service record designed for fire protection systems or equipment covered by the applicable requirements of AS 1851—2012.
What information is recorded in a fire service logbook?
Depending on the system, a fire service logbook may record inspection results, Pass / Fail / N/A outcomes, test measurements, equipment identification, defects, comments, corrective actions, repairs, technician details, service dates and signatures.
Are all fire logbooks the same?
No. Different fire protection systems require different inspections, tests and measurements. For this reason, Fire Factory Australia provides dedicated logbooks for sprinklers, pumps, hydrants, water tanks, alarms, warning systems, special hazard systems, portable fire equipment, passive fire and mechanical fire and smoke control systems.
Do you have a fire extinguisher logbook?
Yes. Fire Factory Australia provides a combined routine service logbook covering portable and wheeled fire extinguishers, fire hose reels, delivery lay flat fire hose and fire blankets.
Do you have a sprinkler logbook?
Yes. Dedicated logbooks are available for Wet Pipe Sprinkler Systems and for Dry-Pipe, Pre-Action, Deluge and Water Spray Systems.
Do you have a fire pump logbook?
Yes. Fire Factory Australia provides Diesel Fire Pump, Electric Fire Pump, combined Sprinkler & Hydrant Pumps and Jacking Pump logbook configurations.
Do you have a fire hydrant logbook?
Yes. A dedicated Fire Hydrant Systems & Jacking Pumps Logbook is available.
Do you have a Passive Fire Logbook?
Yes. The Passive Fire Logbook provides structured service records for applicable passive fire and smoke elements under AS 1851—2012 Section 12.
Do you have a Mechanical Services fire logbook?
Yes. The Mechanical Services – Fire & Smoke Control Features Logbook provides structured records for applicable Section 13 equipment and systems.
Is a physical fire logbook required in NSW?
Current NSW Government guidance states that a hardcopy logbook must be left on site after AS 1851 testing and that electronic records do not currently replace the physical logbook.
How long must AS 1851 records be kept in NSW?
NSW Government guidance states that building owners must keep the prescribed AS 1851 records for at least seven years and make them available for inspection.
Does using a Fire Factory Australia logbook guarantee AS 1851 compliance?
No. A logbook provides a structured means of recording applicable routine service activities. Compliance depends on the actual servicing performed, system condition and performance, approved design, competent personnel and applicable regulatory requirements.
Can I order Fire Factory Australia fire logbooks outside NSW?
Yes. Fire Factory Australia logbooks can be supplied to customers throughout Australia, including NSW, Victoria, Queensland, Western Australia, South Australia, Tasmania, the ACT and the Northern Territory.
Fire Factory Australia Fire Safety Logbooks
Fire protection service records need to be clear, organised and practical enough to use on site.
The Fire Factory Australia logbook range has been developed with this in mind.
Our focus is on combining the applicable routine service information with easy-to-follow layouts, practical recording areas, dedicated measurement fields and sufficient space for results, defects, comments and corrective actions.
From a simple fire extinguisher service record to detailed fire pumpset test records, Passive Fire asset records or Mechanical Services functionality and performance records, each product has been developed around the information relevant to that particular system.
For contractors and building service providers searching for a fire logbook, AS 1851 logbook, fire safety logbook, fire service logbook, service record book or routine service record, Fire Factory Australia provides a comprehensive range of dedicated fire protection logbooks for use across Australia.
Designed to support clear, practical routine service and record keeping in accordance with the relevant requirements applicable to each fire protection system.
Our Fire Safety Logbooks
Explore the complete range of Fire Safety Logbooks for fire protection routine service, inspection, testing and maintenance records.
- Fire Detection and Alarm Systems
- Emergency Warning & Intercom Systems
- Fire Detection & Alarm Systems and Emergency Warning & Intercom Systems
- Automatic Fire Sprinkler – Wet Pipe & Jacking Pump
- Dry-Pipe / Pre-Action, Deluge & Water Spray
- Special Hazard Fire Suppression Systems
- Fire Pumpset – Sprinkler & Hydrant Pumps & Jacking Pumps
- Diesel Fire Pumpset Logbook
- Electric Fire Pumpset Logbook
- Hose Reel & Jacking Pumps Logbook
- Fire Hydrant Systems & Jacking Pumps Logbook
- Water Storage Tanks Logbook
- Delivery Lay Flat Hose, Fire Hose Reels, Fire Extinguishers & Fire Blankets Logbook
- Passive Fire Logbook
- Mechanical Services – Fire & Smoke Control Features Logbook
- Emergency and Exit Lighting Maintenance Logbook
