Electric Fire Pumpset Logbook – Sprinkler & Hydrant Pumps & Jacking Pumps

A Complete Guide to AS 1851—2012 Electric Fire Pump & Jacking Pump Routine Service Records

Electric fire pumpsets are an important part of many sprinkler and hydrant fire protection systems, providing the pressure and water flow required for the system to operate when needed.

Regular inspection, testing and preventive maintenance help confirm that electric fire pumps, pump controllers, starting devices, batteries, valves, alarms and associated equipment remain operational and ready for service.

The Electric Fire Pumpset Logbook – Sprinkler & Hydrant Pumps & Jacking Pumps provides structured routine service records specifically for:

• Electric Sprinkler Fire Pumps
• Electric Hydrant Fire Pumps
• Electric Pumps serving combined Sprinkler and Hydrant Systems
• Jacking / Pressure-Maintenance Pumps

The logbook is developed around the relevant requirements of AS 1851—2012 (Incorporating Amendment No. 1), Section 3.

It provides dedicated areas for recording Monthly, Six-Monthly, Yearly and Five-Yearly electric fire pump service activities, together with pump pressures, flow-test results, controller battery information, defects, corrective actions and completed repairs.

Does your site also have a diesel fire pump?
This logbook is specifically for electric fire pumpsets and jacking pumps. For installations containing both diesel and electric fire pumps, use the Fire Pumpset Logbook – Sprinkler & Hydrant Pumps (Diesel & Electric) & Jacking Pumps.

What Does the Electric Fire Pumpset Logbook Cover?

This logbook is specifically designed for:

• Electric sprinkler fire pumpsets
• Electric hydrant fire pumpsets
• Electric pumps serving combined sprinkler and hydrant systems
• Jacking / pressure-maintenance pumps

It contains dedicated routine service schedules for electric fire pumpsets and jacking pumps, together with areas for recording operational and performance data.

The product does not contain diesel fire pumpset service schedules.

For sites containing both diesel and electric fire pumps, the combined Fire Pumpset Logbook – Sprinkler & Hydrant Pumps (Diesel & Electric) & Jacking Pumps should be used instead.

Electric Fire Pump & Jacking Pump Service Frequencies

The Electric Fire Pumpset Logbook provides the following routine service records:

The logbook contains an Electric & Jacking Pumps – Monthly Service Record, followed by applicable Six-Monthly, Yearly and Five-Yearly records.

Jacking pumps have dedicated Monthly and Six-Monthly service schedules.

Monthly Electric Fire Pump Service Records

The Monthly Routine Service Schedule provides structured records for checking the condition and operation of the electric fire pumpset.

The service record includes:

• pump area condition and access
• pressure-relief valve discharge
• warning signage
• identification plates
• pump controller identification and instructions
• water supply valve positions
• pressure gauge readings
• water supply tanks, where installed
• physical damage or deterioration
• safety guards
• enclosure condition
• main isolating switch
• controller indicator lights
• automatic pump starting
• manual pump starting
• starting pressure
• run time
• suction pressure
• discharge pressure
• pump glands and mechanical seals
• abnormal noise or out-of-balance conditions
• local and remote pump-running alarms
• controller battery condition
• controller battery enclosure
• battery float voltage
• return of equipment to operational condition

These records provide a structured history of both electric fire pump inspection results and actual operating values.

Electric Fire Pump Starting & Run Test Records

The Monthly schedule includes both automatic and manual pump-start testing.

For automatic testing, the pumpset is started by reducing the water pressure applied to the starting device and the motor is run continuously for the applicable test period.

The pump is then restarted using the manual starting device and operated for the required test period.

The logbook provides dedicated fields for recording:

Pressure Gauge Readings

• Water Supply Pressure
• Electric System Pressure
• Other Pressure

Pump Starting Device Records

• Starting Pressure
• Run Time

Run Test Records

• Suction Pressure
• Discharge Pressure

Controller Battery

• Battery Float Voltage

These measured-value tables provide an ongoing record of electric fire pump starting pressures, operating pressures and controller battery condition.

Monthly Jacking Pump Service Records

The Electric Fire Pumpset Logbook also contains a dedicated Monthly Service Schedule for jacking pumpsets.

The schedule includes:

• pump area condition
• pressure-relief valve discharge
• physical damage or deterioration
• safety guards
• valve positions
• water supply tank
• main isolating switch
• controller lights
• manual controller operation
• automatic controller operation
• pump cut-in pressure
• pump cut-out pressure

This allows the electric fire pump and associated pressure-maintenance pumps to be recorded within the same logbook.

Jacking Pump Cut-In & Cut-Out Pressure Records

An important feature of the logbook is the dedicated pressure record for jacking pumps.

Separate fields are provided for:

These values provide a historical record of the pressure points at which each jacking pump starts and stops.

This can assist technicians in monitoring whether the pressure-maintenance pump continues to operate at the intended system pressure settings.

Six-Monthly Electric Fire Pump Service Records

The Electric Six-Monthly Routine Service Schedule includes applicable additional checks beyond the Monthly servicing.

The logbook provides for:

• operation of the electric pumpset on an alternative power supply, where fitted
• checking the hydro-pneumatic accumulator air pressure, where fitted

Where an alternative power supply is installed, the pumpset is operated on that supply for the applicable test period.

Six-Monthly Jacking Pump Service Records

Jacking pumps have their own Six-Monthly Service Schedule.

The record includes:

• completion of applicable Monthly service activities
• verification of the hydro-pneumatic accumulator air pressure, where applicable

This allows routine service history for the electric fire pump and associated jacking pumps to be maintained together.

Yearly Electric Fire Pump Service Records

The Yearly section provides a more comprehensive inspection and maintenance record for the electric fire pumpset.

It includes applicable checks relating to:

• controller battery condition
• battery replacement requirements
• battery discharge testing where applicable
• battery charger voltage
• heavy current-carrying contacts
• pump and driver coupling
• pump and motor bearings
• bearing lubrication
• bearing oil
• non-return valves
• external corrosion
• pump priming tanks where fitted
• system pressure-relief valve
• pump performance testing
• remote pump start and stop functions
• return of equipment to operational condition

The logbook also includes a dedicated Yearly Electric Fire Pump Flow Test Record.

Annual Electric Fire Pump Flow Test

One of the most important parts of the logbook is the dedicated Yearly fire pump flow-test table.

The service schedule includes testing at:

• Shut-Off / Zero Flow
• 130% of Duty Flow
• Duty Flow
• Final Shut-Off / Zero Flow

The test record allows the applicable operating and performance values to be recorded at the different test conditions.

This provides a structured annual history of electric fire pump flow and pressure performance.

Electric Fire Pump Performance Records

The annual flow-test table provides dedicated fields for:

• Flow – L/min
• Pressure – kPa
• Suction Pressure – kPa
• Discharge Pressure – kPa
• Air Temperature at the Electric Motor – °C
• Motor Speed – rpm
• Phase 1 Current – A
• Phase 2 Current – A
• Phase 3 Current – A

Recording these values creates a historical reference that can be used to compare electric fire pump performance between successive Yearly routine services.

50% and 100% Duty Flow Testing

The Yearly schedule also includes operation of the electric fire pump at 50% and 100% of duty flow.

The service record provides for checking the applicable pump performance criteria during this activity.

This testing is recorded separately from the annual flow-test sequence that includes operation at 130% of duty flow.

Remote Pump Start & Stop Testing

The Yearly service schedule includes testing of the pump’s start and stop functions from a remote location.

The record also provides for checking that the appropriate indications are received at the FIP or remote start/stop panel.

This helps document the interaction between the electric fire pumpset and associated fire control equipment.

Electric Fire Pump Controller Battery Records

The logbook includes dedicated controller battery information.

Monthly servicing includes recording applicable battery float voltage.

The Yearly service record includes fields for:

• Date Last Replaced
• Load Current
• Final Voltage
• Battery Charger Voltage

Where applicable, battery testing and replacement requirements can therefore be documented as part of the electric fire pump’s service history.

Five-Yearly Electric Fire Pump Service Records

The Electric Fire Pumpset Logbook also contains a dedicated Five-Yearly Electric Service Schedule.

Applicable activities include:

• repacking pump glands
• overhaul of applicable circulation-relief and pressure-relief valves
• servicing of applicable regulating valves
• fitting new gland packing
• spindle lubrication
• checking ball and butterfly valves for leaks
• replacement where necessary
• returning equipment to operational condition after servicing

These records provide a clear history of longer-term electric fire pump maintenance.

Recording Defects, Corrective Actions & Repairs

Throughout the service pages, the logbook provides dedicated areas for recording:

Item No. | Defect Type | Results / Comments | Corrective Action | Completed Repairs

This creates a traceable record from the initial inspection or test through to identified defects and completed corrective work.

The separate Notes page also provides fields for:

Associated Logbook Sheet ID / Report No. | Activity Performed

This allows additional servicing or rectification work to be linked back to the relevant service record.

Site, Technician & Service Provider Records

The service pages include fields for:

• Site Name
• Site Address
• Site ID
• Work Order No.
• System Location
• Service Provider Details
• Date
• Report No.
• Technician Name
• Licence No.
• Client Name
• Technician Signature
• Client Signature

The NCR pages are identified as:

White – Owner / Occupier / Agent
Yellow – Service Provider
Red – Book Copy

This provides a practical format for distributing and retaining routine service records.

Does This Logbook Cover Diesel Fire Pumps?

No.

The Electric Fire Pumpset Logbook – Sprinkler & Hydrant Pumps & Jacking Pumps is specifically designed for electric fire pumpsets and jacking pumps.

It contains:

• Electric & Jacking Pumps Monthly Service Records
• Electric Six-Monthly Service Records
• Electric Yearly Service Records
• Electric Five-Yearly Service Records
• Jacking Pump Monthly Records
• Jacking Pump Six-Monthly Records

For installations containing both diesel and electric fire pumps, use the Fire Pumpset Logbook – Sprinkler & Hydrant Pumps (Diesel & Electric) & Jacking Pumps.

For diesel-only installations, use the Diesel Fire Pumpset Logbook – Sprinkler & Hydrant Pumps & Jacking Pumps.

Why Are Electric Fire Pump Service Records Important?

Electric fire pumps may spend extended periods on standby but must remain ready to operate when required.

A structured Electric Fire Pump Service Record provides a chronological history of:

• routine inspections
• automatic and manual pump starts
• starting pressures
• suction and discharge pressures
• pump run times
• controller battery readings
• jacking pump pressures
• annual flow testing
• motor performance
• electrical current readings
• defects
• corrective actions
• Five-Yearly service activities

This provides technicians and building managers with a clear record of previous electric fire pump servicing and performance information.

AS 1851—2012 Electric Fire Pump Requirements in NSW

From 13 February 2026, requirements changed in NSW for applicable essential fire safety measures in new and existing Class 1b and Class 2 to Class 9 buildings.

Where an electric fire pumpset forms part of an applicable essential fire safety measure, relevant inspection and testing must be carried out in accordance with AS 1851—2012, unless the maintenance activity is addressed by an applicable Performance Solution.

This does not mean that every Class 1b–9 building has or requires an electric fire pumpset.

The requirements are relevant to this logbook where the electric fire pumpset or associated fire protection system forms part of an applicable essential fire safety measure for the particular building.

NSW Government – Building Fire Safety Requirements under AS 1851—2012

Which Buildings Are Affected in NSW?

The NSW requirements apply to applicable essential fire safety measures in new and existing Class 1b and Class 2–9 buildings.

For electric fire pumpsets, these requirements are relevant where the pumpset forms part of an applicable essential fire safety measure for the building.

Building owners should refer to the building’s Fire Safety Schedule (FSS) and applicable fire safety documentation to identify the measures installed at the site.

Keeping Electric Fire Pump Service Records in NSW

Current NSW Government guidance requires applicable AS 1851 records to be retained for at least seven years and made available for inspection.

The guidance also addresses the requirement for physical service records to be maintained on site.

For electric fire pumpsets, these records can provide a history of:

• Monthly testing
• Six-Monthly servicing
• annual flow testing
• starting pressures
• suction and discharge pressures
• controller battery information
• electrical measurements
• Five-Yearly maintenance
• identified defects
• corrective actions

NSW Government – Responsibilities of Building Owners under AS 1851—2012

Who Should Carry Out Electric Fire Pump Servicing?

Electric fire pumpsets can involve electrical, hydraulic, mechanical and control equipment.

Routine inspection, testing and servicing should therefore be performed by persons with the appropriate competency and any licences or qualifications required for the work being undertaken.

Some activities may require specialist electrical, plumbing or mechanical expertise.

Building owners and responsible persons should ensure that people carrying out the applicable service activities are appropriately competent for the work.

Why Use a Hardcopy Electric Fire Pump Logbook?

A structured physical Electric Fire Pump Logbook provides an accessible history of the pumpset’s routine servicing and performance.

The service history can include:

• Monthly pump testing
• Six-Monthly servicing
• Yearly performance testing
• starting pressures
• suction and discharge pressures
• flow-test results
• controller battery readings
• motor speed
• three-phase current
• jacking pump cut-in and cut-out pressures
• Five-Yearly servicing
• defects
• corrective actions

Keeping these records together makes it easier for technicians, building managers and future service providers to review previous servicing and identify when longer-term activities are due.

About the AS 1851 Electric Fire Pumpset Logbook

The Electric Fire Pumpset Logbook – Sprinkler & Hydrant Pumps & Jacking Pumps is a dedicated AS 1851 Section 3 Electric Fire Pump Service Record for documenting inspection, testing, maintenance and performance information.

It is designed around the applicable requirements of AS 1851—2012 Section 3 and provides structured records for:

Electric Sprinkler Pumps · Electric Hydrant Pumps · Jacking / Pressure-Maintenance Pumps

The logbook provides records for:

• Monthly electric fire pump servicing
• Monthly jacking pump servicing
• Six-Monthly electric fire pump servicing
• Six-Monthly jacking pump servicing
• Yearly electric fire pump servicing
• Five-Yearly electric fire pump servicing
• annual electric fire pump flow testing
• suction and discharge pressure
• starting pressure
• pump run time
• controller battery voltage
• motor temperature
• motor speed
• three-phase current readings
• jacking pump cut-in and cut-out pressures
• defects
• corrective actions
• completed repairs

For Australian fire protection contractors, technicians, building managers and facility managers, it provides one organised location for maintaining applicable electric fire pump and jacking pump routine service records.

The product can be used as an Electric Fire Pump Logbook, Electric Sprinkler Pump Logbook, Electric Hydrant Pump Logbook and Jacking Pump Service Record for applicable Section 3 service activities.

For installations containing diesel pumps as well, the combined Fire Pumpset Logbook – Sprinkler & Hydrant Pumps (Diesel & Electric) & Jacking Pumps provides records for both diesel and electric fire pumps.

Designed to support routine service and record keeping in accordance with the relevant requirements of AS 1851—2012 Section 3.

Frequently Asked Questions

What is an Electric Fire Pumpset Logbook?

An Electric Fire Pumpset Logbook is used to document applicable inspection, testing, preventive maintenance and performance information for electric fire pumpsets and associated jacking pumps.

This logbook provides structured records based on the relevant requirements of AS 1851—2012 Section 3.

Does this logbook cover diesel fire pumps?

No.

This product is specifically for electric fire pumpsets and jacking pumps.

For an installation containing both diesel and electric pumps, use the combined Fire Pumpset Logbook – Sprinkler & Hydrant Pumps (Diesel & Electric) & Jacking Pumps.

Is there a separate logbook for diesel fire pumps?

Yes.

For diesel-only installations, use the Diesel Fire Pumpset Logbook – Sprinkler & Hydrant Pumps & Jacking Pumps.

Which section of AS 1851 applies to electric fire pumpsets?

Fire pumpsets are addressed under Section 3 of AS 1851—2012.

What routine service frequencies are included for electric fire pumps?

The logbook contains Monthly, Six-Monthly, Yearly and Five-Yearly electric fire pumpset service records.

What routine service frequencies are included for jacking pumps?

The logbook provides Monthly and Six-Monthly jacking pump service records.

Does the logbook record jacking pump cut-in and cut-out pressures?

Yes.

Separate fields are provided for the cut-in and cut-out pressures of Jacking Pump 1 and Jacking Pump 2.

Does the logbook include annual electric fire pump flow testing?

Yes.

The Yearly section includes a detailed pumpset flow-test record covering shut-off, 130% duty flow, duty flow and final shut-off conditions.

What electric fire pump performance values can be recorded?

The Yearly test table provides fields for:

Flow | Pressure | Suction Pressure | Discharge Pressure | Electric Motor Air Temperature | Motor Speed | Phase 1 Current | Phase 2 Current | Phase 3 Current

Are controller battery records included?

Yes.

Battery float voltage can be recorded during Monthly servicing, while the Yearly records include applicable battery replacement, testing and battery charger information.

Can defects and corrective actions be recorded?

Yes.

Dedicated fields are provided for:

Defect Type | Results / Comments | Corrective Action | Completed Repairs

Is AS 1851—2012 mandatory in NSW?

For applicable essential fire safety measures, NSW requirements changed from 13 February 2026.

Where an electric fire pumpset forms part of an applicable essential fire safety measure, the relevant maintenance activities must be carried out in accordance with AS 1851—2012 unless an applicable Performance Solution addresses the maintenance activity.

How long must applicable AS 1851 records be retained in NSW?

Current NSW Government guidance requires prescribed AS 1851 records to be retained for at least seven years and made available for inspection.

Does using this logbook automatically make an electric fire pump system compliant with AS 1851—2012?

No.

The logbook provides a structured format for recording applicable routine service activities.

Compliance also depends on the actual system, approved design, servicing performed, competent personnel, test results, identified defects, corrective work and applicable regulatory requirements.

Conclusion

The Electric Fire Pumpset Logbook – Sprinkler & Hydrant Pumps & Jacking Pumps provides a structured way to document routine servicing of electric fire pumpsets and jacking pumps used with sprinkler and hydrant fire protection systems.

With Monthly, Six-Monthly, Yearly and Five-Yearly electric fire pump service records, Monthly and Six-Monthly jacking pump records, detailed annual flow-test tables, pressure readings, controller battery records and defect documentation, it provides a comprehensive AS 1851 Section 3 Electric Fire Pump Service Record.

For fire protection contractors, technicians and building managers, it provides a clear and traceable format for maintaining ongoing electric fire pump inspection, testing, performance and maintenance history.

For installations containing diesel pumps as well, the Fire Pumpset Logbook – Sprinkler & Hydrant Pumps (Diesel & Electric) & Jacking Pumps should be used instead.

Designed to support routine service and record keeping in accordance with the relevant requirements of AS 1851—2012 Section 3.

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