Fire Pumpset Logbook – Sprinkler & Hydrant Pumps (Diesel & Electric) & Jacking Pumps

September 7, 2026

Table of Contents

Fire Pumpset Logbook – Sprinkler & Hydrant Pumps (Diesel & Electric) & Jacking Pumps

A Complete Guide to AS 1851—2012 Fire Pumpset Routine Service Records

Fire pumpsets are an important part of many sprinkler and hydrant fire protection systems. Their role is to provide the water pressure and flow required for these systems to operate effectively when needed.

Because fire pumps can remain on standby for long periods, routine inspection, testing and preventive maintenance are important for confirming that pumps, controllers, starting devices, batteries, valves, alarms and associated equipment remain operational.

The Fire Pumpset Logbook – Sprinkler & Hydrant Pumps (Diesel & Electric) & Jacking Pumps provides structured routine service records for:

Diesel Fire Pumpsets
Electric Fire Pumpsets
Jacking / Pressure-Maintenance Pumps

The logbook is developed around the relevant requirements of Section 3 of AS 1851—2012, incorporating Amendment No. 1.

It provides dedicated Monthly, Six-Monthly, Yearly and Five-Yearly Fire Pumpset Service Records, together with areas for recording test results, measured values, defects, corrective actions and completed repairs.

AS 1851 Section 3 applies to fire pumpsets including sprinkler, hydrant, hose reel, automatic pressure-maintenance and jacking pumpsets.

What Does the Fire Pumpset Logbook Cover?

The logbook combines three major fire pump categories into one structured service record:

Diesel-driven sprinkler and hydrant fire pumps
Electric-driven sprinkler and hydrant fire pumps
Pressure-maintenance / jacking pumps

Separate service schedules are provided for diesel and electric fire pumpsets where their routine service requirements differ.

Dedicated records are also provided for jacking pumps.

This makes the logbook suitable for sites where sprinkler and hydrant systems use a combination of diesel pumps, electric pumps and pressure-maintenance pumps.

The actual title shown on the logbook is:

Sprinkler & Hydrant Pumps & Jacking Pumps Logbook – Diesel & Electric

Fire Pumpset Routine Service Frequencies

AS 1851—2012 Section 3 identifies routine service frequencies applicable to fire pumpsets.

Pumpset / Service Type	Monthly	Six-Monthly	Yearly	Five-Yearly
Diesel Fire Pumpset	✓	✓	✓	✓
Electric Fire Pumpset	✓	✓	✓	✓
Jacking Pump	✓	✓	—	—

For diesel and electric fire pumpsets, the logbook provides structured Monthly, Six-Monthly, Yearly and Five-Yearlyservice records.

Pressure-maintenance and jacking pumps have dedicated Monthly and Six-Monthly schedules under the applicable Section 3 requirements.

Monthly Diesel Fire Pumpset Service Records

The Fire Pumpset Logbook contains a dedicated Diesel – Monthly Service Record.

The record covers routine inspection and testing items including:

pump room condition and access
pressure-relief valve discharge
warning signage
pump, controller and driver identification
valve positions
pressure gauge readings
water supply availability
physical damage or deterioration
engine start batteries
monitor batteries
float charge voltage
electrolyte levels
engine warming devices
fuel tank level
pump controller condition
visual indicators, switches and sounders
isolating switches
safety guards
water, oil and fuel condition
automatic pump starting
manual pump starting
starting pressure
run time
hour-meter readings
suction pressure
discharge pressure
pump speed
alarms
oil pressure
engine temperature
battery charger or alternator output
circulation-relief valve operation
exhaust system
cooling water

The logbook also provides dedicated fields for recording actual measured values rather than relying only on Pass / Fail / N/A results.

Diesel Pump Pressure and Run Test Records

The Monthly diesel service page contains a dedicated test-data section for recording important operating values.

Pressure Gauge Readings

The logbook provides fields for:

Water Supply Pressure
Diesel System Pressure
Electric System Pressure
Other Pressure

Diesel Pump Battery Records

Dedicated fields are provided for:

Monitor Battery Float Charge Voltage
Engine Start Battery Float Charge Voltage

Pump Starting Device Records

Technicians can record:

Starting Pressure
Run Time
Hour Meter

Diesel Pump Run Test Records

The run-test section provides fields for:

Suction Pressure
Discharge Pressure
Running Speed
Battery Charger / Alternator Output
Oil Pressure
Engine Temperature

These dedicated fields provide a structured history of diesel fire pump operating pressures, starting performance and run-test measurements.

Six-Monthly Diesel Fire Pumpset Service Records

The diesel Six-Monthly service section includes applicable requirements additional to the Monthly routine service.

The logbook provides for checking the hydro-pneumatic accumulator air pressure, where fitted.

The Six-Monthly diesel service record is incorporated alongside the Yearly and Five-Yearly schedules, allowing longer-term diesel fire pump servicing to be documented within the same logbook.

Yearly Diesel Fire Pumpset Service Records

The Yearly diesel routine service section is one of the most detailed parts of the Fire Pumpset Logbook.

It includes service and inspection records for:

engine-start batteries
battery condition
battery replacement
control battery testing
battery charger voltage
engine oil
oil filters
fuel filters
air filters where required
fuel hoses
cooling hoses
engine cooling system
pressure-reducing valves
heat exchanger strainers
engine manufacturer service requirements
pump and driver coupling
pump bearings
bearing oil
right-angle gearbox oil
non-return valves
external corrosion survey

The Yearly section also incorporates a detailed annual diesel fire pump flow and performance test.

Annual Diesel Fire Pump Flow Test

The Fire Pumpset Logbook includes a dedicated record table for the annual diesel fire pump flow test.

The Yearly schedule records operation at:

Shut-Off / Zero Flow
130% of Duty Flow
Duty Flow
Final Shut-Off Condition

The test table provides fields for recording:

flow rate
pressure
suction pressure
discharge pressure
engine running temperature
engine oil pressure
air temperature at the engine intake manifold
engine RPM
installed tachometer reading
calibrated tachometer reading
RPM variation

For diesel-driven fire pumps, the Yearly routine includes operation at the applicable flow conditions and required run durations.

These records allow annual fire pump flow and performance results to be retained and compared over time.

Diesel Engine Start, Alarm and Control Tests

The Yearly diesel service schedule also includes applicable checks of the fire pump starting and control systems.

The logbook covers activities such as:

simulated engine failure to start
engine-start cycling
alarm activation
pump priming tank operation
system pressure-relief valve operation
engine overspeed shutdown
pump operation at 50% duty flow
pump operation at 100% duty flow
remote pump start and stop
indications at the FIP or remote start/stop panel

These records help document whether the fire pump and its associated control functions respond correctly during routine testing.

Five-Yearly Diesel Fire Pumpset Service Records

The diesel section includes a dedicated Five-Yearly Routine Service Schedule.

Applicable activities include:

repacking pump glands
overhaul of circulation-relief valves
overhaul of pressure-relief valves
engine cooling valve servicing
pressure-regulating valve servicing
new gland packing
spindle lubrication
checks of ball and butterfly valves
replacement of compression-ignition engine air filters
return of equipment to operational condition

These longer-term activities are incorporated into the diesel service record section.

Monthly Electric Fire Pumpset Service Records

The Fire Pumpset Logbook contains a separate Electric & Jacking Pumps – Monthly Service Record.

The electric fire pumpset schedule includes:

pump area inspection
pressure-relief valve discharge
warning signage
identification plates
controller labelling
valve positions
pressure gauge readings
water supply condition
physical deterioration
safety guards
enclosure condition
main isolating switch
controller indicator lights
automatic starting
manual starting
starting pressure
run time
suction pressure
discharge pressure
pump glands and mechanical seals
abnormal noise or imbalance
local and remote pump-running alarms
controller battery
battery enclosure
battery float voltage
restoration to operational condition

The logbook records applicable operational and test information for the electric fire pump during routine servicing.

Electric Fire Pump Test Records

The electric Monthly service page contains dedicated fields for:

Water Supply Pressure
Diesel System Pressure
Electric System Pressure
Other Pressure
Suction Pressure
Discharge Pressure
Controller Battery Float Voltage
Pump Starting Pressure
Run Time

These fields allow technicians to record both inspection outcomes and actual electric fire pump operating values.

Six-Monthly Electric Fire Pumpset Service Records

The electric Six-Monthly service schedule includes applicable additional checks such as:

operation on alternative power supply, where fitted
hydro-pneumatic accumulator air pressure

Where an alternative power supply is installed, the electric pumpset is operated on that supply as part of the applicable routine service.

Yearly Electric Fire Pumpset Service Records

The Yearly electric fire pumpset section covers electrical, mechanical and performance checks including:

controller battery condition
battery discharge testing
battery charger voltage
heavy current-carrying contacts
pump and driver coupling
pump and motor bearing lubrication
bearing oil replacement
non-return valves
external corrosion
pump priming tanks
pressure-relief valves
remote start and stop operation

The logbook also includes a dedicated Yearly Full-Flow Performance Record for the electric fire pump.

Annual Electric Fire Pump Flow Test

The annual electric fire pump flow test records operation at multiple test conditions including:

Shut-Off
130% Duty Flow
Duty Flow
Final Shut-Off Condition

The dedicated test table records:

flow
pressure
suction pressure
discharge pressure
air temperature at the electric motor
motor speed
Phase 1 current
Phase 2 current
Phase 3 current

These records provide a structured history that can be used to compare electric fire pump performance across successive annual tests.

Five-Yearly Electric Fire Pumpset Service Records

The electric section also contains a Five-Yearly Routine Service Schedule.

Applicable activities include:

pump gland repacking
overhaul of applicable relief and regulating valves
gland packing replacement
spindle lubrication
checking ball and butterfly valves for leakage
return of equipment to operational condition

These records are incorporated within the same service section as the Six-Monthly and Yearly electric fire pump records.

Jacking Pump Monthly Service Records

The Fire Pumpset Logbook also includes dedicated routine service records for jacking pumps, also known as pressure-maintenance pumps.

The Monthly schedule covers:

pump area condition
pressure-relief valve discharge
physical damage and deterioration
safety guards
valve positions
water supply tank
main isolating switch
controller status
indicator lamps
manual operation
automatic operation
pump cut-in pressure
pump cut-out pressure

AS 1851 includes pressure-maintenance and jacking pumps within Section 3, with dedicated routine service requirements.

Jacking Pump Cut-In and Cut-Out Pressure Records

The logbook provides separate pressure records for two jacking pumps.

Jacking Pump 1

Cut-In Pressure
Cut-Out Pressure

Jacking Pump 2

Cut-In Pressure
Cut-Out Pressure

Values are recorded in kPa, allowing technicians to maintain a clear history of the pressure settings and operation of each jacking pump.

These records can help track whether the pressure-maintenance pump is starting and stopping at the intended system pressures.

Six-Monthly Jacking Pump Service Records

The Six-Monthly jacking pump schedule includes completion of the applicable Monthly service activities and verification of the hydro-pneumatic accumulator air pressure, where applicable.

These records are incorporated into the Electric & Jacking Pumps Six-Monthly / Yearly / Five-Yearly service section.

Recording Fire Pumpset Defects and Corrective Actions

The Fire Pumpset Logbook includes dedicated areas for recording:

Item No. | Defect Type | Results / Comments | Corrective Action | Completed Repairs

The Notes section also allows servicing and rectification work to be linked to an:

Associated Logbook Sheet ID / Report Number

This provides a clear trail from routine inspection through to an identified defect, corrective action and completed repair.

Site, Technician and Service Provider Records

Each service page includes fields for:

Site Name
Site Address
Site ID
Work Order Number
System Location
Service Provider Details
Date
Report Number
Technician Name
Licence Number
Client Name
Signatures

The logbook also uses separate NCR copies for:

Owner / Occupier / Agent
Service Provider
Book Copy

This supports clear distribution and retention of routine fire pumpset service records.

Why Are Fire Pump Service Records Important?

Fire pumps may remain inactive for extended periods and then be expected to operate when required.

A structured Fire Pump Service Record provides a chronological history of:

routine inspections
pump starts
pressure readings
battery checks
controller status
flow tests
mechanical servicing
electrical servicing
identified defects
repairs
longer-term maintenance

AS 1851 Section 3 requires applicable routine service activities and results to be recorded in accordance with the general routine service record requirements of the Standard.

For fire pumpsets, this service history is particularly useful because performance readings can be compared across successive service visits and annual flow tests.

AS 1851—2012 Fire Pumpset Requirements in NSW

From 13 February 2026, requirements changed in NSW for the maintenance of applicable essential fire safety measures in new and existing Class 1b and Class 2 to Class 9 buildings.

Where a fire pumpset forms part of an applicable essential fire safety measure, relevant inspection and testing must be carried out in accordance with AS 1851—2012, unless the maintenance activity is addressed by an applicable Performance Solution.

Typical building classifications include:

Building Class	Typical Examples
Class 1b	Small boarding houses, guest houses, hostels and similar accommodation
Class 2	Apartment buildings
Class 3	Hotels, larger boarding houses and other residential accommodation
Class 5	Office buildings
Class 6	Shops, restaurants and cafés
Class 7	Car parks and warehouses
Class 8	Factories and laboratories
Class 9	Hospitals, schools and assembly buildings

Building owners should check their Fire Safety Schedule (FSS) and other applicable building documentation to identify the essential fire safety measures applicable to their building.

NSW Government – Building Fire Safety Requirements under AS 1851—2012

Keeping Fire Pumpset Service Records in NSW

Current NSW Government guidance requires building owners to retain prescribed AS 1851 records for at least seven years and make them available for inspection.

The guidance also addresses the requirement for service activities to be documented and physical records to be maintained on site.

For fire pumpsets, these records can provide a history of:

Monthly testing
Six-Monthly servicing
annual flow testing
pressure readings
battery servicing
performance measurements
Five-Yearly maintenance
identified defects and corrective actions

NSW Government – Responsibilities of Building Owners under AS 1851—2012

Who Should Carry Out Fire Pumpset Routine Servicing?

Fire pumpsets can involve mechanical, electrical, hydraulic and control equipment.

Routine inspection, testing and servicing should therefore be carried out by persons with the appropriate competency and any licences or qualifications required for the work being undertaken.

Some fire pump activities may require specialist electrical, plumbing or mechanical expertise.

Building owners and responsible persons should ensure that the people carrying out the applicable service activities are appropriately competent for the work.

Why Use a Hardcopy Fire Pumpset Logbook?

A structured physical Fire Pumpset Logbook provides an accessible record of the pumpset’s service history.

For fire pumpsets, the service history can include:

Monthly pump testing
Six-Monthly servicing
annual flow testing
battery replacement
pressure readings
flow and performance readings
Five-Yearly maintenance
defects
corrective actions

Keeping these records together makes it easier for technicians, building managers and future service providers to review previous servicing and identify when longer-term maintenance activities are due.

About the AS 1851 Fire Pumpset Logbook

The Fire Pumpset Logbook – Sprinkler & Hydrant Pumps (Diesel & Electric) & Jacking Pumps is a dedicated AS 1851 Section 3 Fire Pump Service Record for documenting inspection, testing, maintenance and performance information.

Designed around the applicable requirements of AS 1851—2012 Section 3, it provides structured records for:

Diesel Fire Pumps · Electric Fire Pumps · Jacking Pumps / Pressure-Maintenance Pumps

The logbook includes Monthly, Six-Monthly, Yearly and Five-Yearly service records, together with dedicated fields and tables for:

pump starting pressure
suction pressure
discharge pressure
flow rate
battery voltage
battery replacement
engine temperature
oil pressure
engine RPM
electric motor temperature
electrical current
run time
hour-meter readings
jacking pump cut-in pressure
jacking pump cut-out pressure
annual fire pump flow testing
defects
corrective actions
completed repairs

For Australian fire protection contractors, fire pump technicians, building managers and facility managers, the logbook provides one organised location for maintaining applicable diesel fire pump, electric fire pump and jacking pump routine service records.

It can be used as a structured Fire Pump Logbook, Diesel Fire Pump Logbook, Electric Fire Pump Logbook, Sprinkler Pump Logbook, Hydrant Pump Logbook and Jacking Pump Service Record for applicable Section 3 activities.

Designed to support routine service and record keeping in accordance with the relevant requirements of Section 3 of AS 1851—2012.

Frequently Asked Questions

What is a Fire Pumpset Logbook?

A Fire Pumpset Logbook is used to document applicable routine inspection, testing, preventive maintenance and service results for fire pumpsets.

This logbook provides dedicated records for diesel fire pumps, electric fire pumps and jacking pumps based on the relevant requirements of AS 1851—2012 Section 3.

Which section of AS 1851 applies to fire pumpsets?

Fire pumpsets are covered under Section 3 of AS 1851—2012.

This includes applicable sprinkler, hydrant, hose reel, pressure-maintenance and jacking pumpsets.

What pumps are included in this logbook?

The logbook includes dedicated records for:

diesel sprinkler and hydrant pumps
electric sprinkler and hydrant pumps
jacking / pressure-maintenance pumps

How often are fire pumpsets serviced under AS 1851—2012?

The applicable frequencies depend on the pumpset type and service activity.

The logbook provides Monthly, Six-Monthly, Yearly and Five-Yearly records for diesel and electric fire pumpsets and dedicated Monthly and Six-Monthly records for jacking pumps.

Does the logbook include diesel fire pump service records?

Yes.

It includes dedicated Monthly, Six-Monthly, Yearly and Five-Yearly diesel fire pumpset service records.

Does it include electric fire pump service records?

Yes.

Separate Monthly, Six-Monthly, Yearly and Five-Yearly records are provided for electric fire pumpsets.

Does the logbook include jacking pumps?

Yes.

Dedicated Monthly and Six-Monthly service schedules are included for jacking pumps.

Can jacking pump cut-in and cut-out pressures be recorded?

Yes.

Dedicated fields are provided for the cut-in and cut-out pressures of Jacking Pump 1 and Jacking Pump 2.

Does the logbook include annual fire pump flow testing?

Yes.

Detailed Yearly flow-test records are provided for both diesel and electric fire pumps.

What diesel fire pump values can be recorded?

The diesel fire pump records include:

Battery and starting-device information can also be recorded.

What electric fire pump values can be recorded?

The electric fire pump records include:

Are battery records included?

Yes.

The logbook includes applicable fields for battery float voltage, battery replacement, battery discharge testing and battery charger voltage.

Can defects and corrective actions be recorded?

Yes.

Dedicated fields are provided for:

Defect Type | Results / Comments | Corrective Action | Completed Repairs

Is AS 1851—2012 mandatory in NSW?

For applicable essential fire safety measures, NSW requirements changed from 13 February 2026.

Where a fire pumpset forms part of an applicable essential fire safety measure, the relevant maintenance activities must be carried out in accordance with AS 1851—2012 unless an applicable Performance Solution addresses the maintenance activity.

How long must applicable AS 1851 records be retained in NSW?

Current NSW Government guidance requires prescribed AS 1851 records to be retained for at least seven years and made available for inspection.

Does using this logbook automatically make a fire pump system compliant with AS 1851?

No.

The logbook provides a structured method for recording applicable routine service activities.

Compliance also depends on the actual system, approved design, servicing performed, completed tests, competent personnel, identified defects and applicable regulatory requirements.

Conclusion

The Fire Pumpset Logbook – Sprinkler & Hydrant Pumps (Diesel & Electric) & Jacking Pumps provides a comprehensive and organised way to document routine servicing of fire pumps used with sprinkler and hydrant systems.

By combining diesel fire pump, electric fire pump and jacking pump service records in one document, it supports applicable Monthly, Six-Monthly, Yearly and Five-Yearly servicing together with detailed flow, pressure, battery, engine, motor and performance records.

For fire protection contractors, technicians and building managers, it provides a practical AS 1851 Section 3 Fire Pumpset Service Record for maintaining a clear and traceable history of fire pump inspection, testing and maintenance.

Designed to support routine service and record keeping in accordance with the relevant requirements of AS 1851—2012 Section 3.

Explore Our Complete Fire Safety Logbook Range

Looking for logbooks for other fire protection systems?

Fire Factory Australia provides a comprehensive range of AS 1851—2012 Fire Safety Logbooks for routine inspection, testing, servicing and maintenance records across a wide range of fire protection systems.

Our range includes logbooks for fire detection and alarm systems, emergency warning systems, sprinkler systems, fire pumps, hydrants, hose reels, water storage tanks, special hazard systems, passive fire protection, mechanical fire and smoke control systems, emergency and exit lighting, and other fire protection equipment.

View Our Complete Range of Fire Safety Logbooks

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